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Privacy Notice

Kuoni Congress is serious congress services provider respecting your privacy and protecting the personal information that we handle. All personal data is processed in accordance with the applicable data protection laws. In the light of the new EU General Data Protection Regulation 2016/679 (GDPR), which enter into force on 25 May 2018, we would like to provide you with some information about the data we process.

Privacy Notice

All companies of the Kuoni/Tumlare and Europamundo group of companies are owned and controlled by Kuoni Travel Investments Ltd which has its registered offices at 2 Elias-Canetti Street, CH-8050 Zürich, Switzerland (the “JTB Europe”). JTB Europe is part of the group of companies owned and controlled by JTB Corporation which has its registered offices at 2-3-11 Higashi-Shinagawa, Shinagawa-ku, Tokyo, Japan (the “JTB”). The JTB Europe group of companies and JTB group of companies offer travel and destination management services worldwide. This Privacy Notice is issued to you, Data Subject, on behalf of the JTB Europe and JTB Group and all their affiliates (jointly, “we” and “us”), which control and process your personal data in the way described below.

1. Legal basis and purpose:

As per Article 6(1)(f) GDPR, we hereby inform you that we use your personal data for the purpose of providing you following services:

Hotel reservation (name, contact data, address)
Transfer booking (name, contact data, address travel data (only if necessary))
Congress registration (name, contact data, address, registration data, institution/organization, specialisation (if necessary), speaker data (speaker, topic, title))
Marketing purpose (name, contact data, photos, videos, statistical data (only anonymised))
Tickets to social programme (name, contact data)
Payment and invoicing (name, contact data address data/invoice data)
Exhibition and sponsoring management (name, contact data address data/invoice data)

Your personal data may be converted into statistical or aggregated data which cannot be used to identify you and then used to produce statistical research and reports. This aggregated data may be shared and used in the ways described above.

2. Retention periods

We keep your personal data as long as there is a statutory or legal requirement to do so or in order to provide the aforementioned services to you. For accounting or auditing purposes we may retain your personal data for a period of time after our direct business dealings have ended.

3. Data storage and transfer

We store your personal data on systems located within the European Economic Area (EEA), which comprises the Member States of the EU, Norway, Iceland and Lichtenstein, as well as outside the EEA.

Furthermore, we may share your personal data with companies within the JTB Europe and JTB group of companies as well as with other companies who may be located within or outside the EEA. Where a company is located outside the EEA, we have implemented Standard Contract Clauses to oblige the company to use your personal data fairly and legally.

4. Prior consent

Where we require access to your Personal Data that GDPR considers Sensitive, we will seek separate explicit consent from you prior to obtaining that data.

5. Your rights

As a customer you have a number of rights among them: the right to request access to your personal data, to have it corrected or deleted, and the right to object to our processing of your personal data. For further information on these rights please refer to our Privacy Policy:

Online link to Privacy Policy: https://www.kuoni-congress.com/privacy-policy/

If you require assistance or further information about how your personal data is used by us then contact our Data Protection Officer via email: dpo@kuoni.com

If you are not completely satisfied with how personal data request was handled then you may contact your local Data Protection Supervisory Authority.

Contact Details

Title

First Name

Last Name

Organization

Email Address

City

Postcode

Country

Billing Address

Organization

Address

City

Country

Postcode

Registration Number

Congress Updates

I want to be updated on all congress related news.

I don't want to be updated on all congress related news.

Summary

Payment conditions:

Upon acknowledgement of booking, full stay is requested to secure your hotel reservation.
Any additional booking must be paid in the moment of making the reservation. Bookings without payment will not be confirmed.

The final invoice will be provided by Kuoni Congress upon request after the congress.

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Cancellation Policy:

Until 15 days before arrival: Reservations can be cancelled without penalties.
Within 15 days before arrival: After this date no refund or transfer of deposit can be made. Notice the cost of your full stay reserved will be charged as cancellation fee per reserved room.

Cancellations shall be communicated to Kuoni Congress in writing via email at the following address: travelfira@es.kuoni.com

Cancellations will be confirmed in 24 hours. Penalties may apply. Telephone cancellations are not accepted as valid.

Reservation Modification: All changes shall be communicated to Kuoni Congress by email at the following address: travelfira@es.kuoni.com
Received changes will be confirmed without charge by Kuoni Congress within 24 hours subject to availability.

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FOR NON REFUNDABLE RATES:
You will be charged for the full stay after your booking.
In case of cancellation or reduction of stay, we regret that NO REFUND OR TRANSFER OF DEPOSIT can be made.

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WELCOME TO THE HOTEL BOOKING CENTER
13-15 NOVEMBER 2018

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Privacy Notice

Privacy Notice

1. Legal basis and purpose:

2. Retention periods

3. Data storage and transfer

4. Prior consent

5. Your rights

Accommodation ENG

WELCOME TO THE HOTEL BOOKING CENTER13-15 NOVEMBER 2018

Individual Bookings

Group Bookings (more than 9 rooms):

Flights

Payment, Cancellation and Reduction Policy

Individual Reservation Policy (Up to 9 reservations)

Payment conditions:

Cancellation policy:

NON REFUNDABLE RATES:

Group Reservation Policy (More than 9 rooms)

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The Hotel

Pricing

Cancellation Policy and Reductions

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Fira Congress

Ayre Gran Vía

SB Plaza Europa

Renaissance Barcelona Fira

Vilamari

Santos Porta Fira

B-Hotel

NH Calderon

Catalonia Barcelona Plaza

NH Podium

NH Sants Barcelona

Pestana Arena

Travelodge Barcelona

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Privacy Notice

Privacy Notice

1. Legal basis and purpose:

2. Retention periods

3. Data storage and transfer

4. Prior consent

5. Your rights

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WELCOME TO THE HOTEL BOOKING CENTER
13-15 NOVEMBER 2018