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Welcome to the online registration website for EAS Annual Meeting 2024.All information will be encrypted and securely forwarded to the EAS Congress Secretariat - Kuoni Tumlare Congress.You will receive a confirmation letter by email upon completion of the registration.
Kuoni Tumlare Congress is a serious congress services provider respecting your privacy and protecting the personal information that we handle. All personal data is processed in accordance with the applicable data protection laws of the EU General Data Protection Regulation 2016/679 (GDPR), which entered into force on 25 May 2018. For further information on how your data will be used, we invite you to carefully read the Privacy Notice. (Kuoni Tumlare Congress is acting as data processor on this event).
We would like to provide you with some information about the data we process. As you might need to give us sensitive data (dietary requirement, accessibility), we will need your consent to record those information.
By opting in the EAS Annual Meeting communication plan, you agree to receive occasional announcements about the future EAS Annual Meetings (e.g. call for symposia, registration opening or the destination of the next conference).
If you opt in, your email address will be added to the EAS Annual Meeting database. If you opt out, you will still receive the communication linked to your registration to EAS 2024.Kuoni strives to respect your privacy. You can always unsubscribe from our e-mail list at any time, by contacting us at eas2024@kuonitumlare.com
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Please provide us with the following passport details. You will receive the invitation letter once you have completed the registration payment. If you are unsure if you require a visa to travel to Italy, please consult this website.
At the end of your registration, one or two invoices will be issued, and each of them must have correct billing details.Two scenarios:1/ your institute (or yourself) is covering all your expenses (by paying directly or via refund). Only one invoice will be issued, including all the services (registration, conference dinner, lunches)2/ your institute is covering only your registration, but not the extra services such as social events or lunches. Two separated invoices will be issued (one for registration fee, one for the rest of the booked services). We need your institute address as well as your personal address. Please select the scenario that would apply:
ATTENTION: Billing address cannot be changed at a later stage.If you will request a reimbursement from your institute, please make sure to ask for the right billing address before registering.
You have chosen the billing process "My institute covers only registration fee. Any additional costs will be paid by myself". Therefore, please indicate the billing address that should appear on the separate invoice that will be issued for any extra expenses (such as lunch box, social events tickets, etc. ) ATTENTION: Billing details cannot be changed at a later stage.
The EAS Annual Meeting will be a hybrid event taking place in-person at the Padova congress venue, with all the sessions streamed to a virtual platform.You can therefore choose to attend physically or virtually.
What is your preference ?
ONSITE REGISTRATIONRegistration fees for onsite participants include: - Access to all sessions, onsite and virtually (5 days, except for 'one-day' registration)- Coffee breaks & Exhibition (for 5 days, or 1 day for 'one-day' registration)- Access to the ePosters platform, prior to and during the conference - Access to EAS 2024 dedicated Slack space - Access to the sessions recordings after the conference- Welcome Reception (on Monday)- Ability to give a talk in presence onsite for all sessions (during all 5 days, or 1 day for 'one-day' registration)
Registration fees for onsite participants do not include:- Lunches - Conference dinner- Accommodation- Touristic excursions - Travel expenses- Personal insurance
ONLINE REGISTRATION
Please note that there are two different types of online registration:
Online Attendee registration fees include: - Access to all sessions via a virtual platform (5 days registration)- Access to the ePosters platform, prior and during the conference- Access to EAS 2024 dedicated Slack space- Access to the sessions recordings after the conference
Online Speaker registration fees include: - All that is included in the Online Attendee fee- Ability to give a talk remotely "live" for all sessions
Registration fees for online registration do not include:- Electronic devices (computer, screen, headphones, etc) needed to attend the conference online
Which day you are planning to attend the conference ?
Please select one of the days of the conference below:
The Opening Celebration offers excellent opportunity for networking, reuniting with old friends and colleagues, and making new connections. This special event will take place at Padova Congress. This event is offered to all registered attendees. However, in order to help us anticipate final number of attendees and avoid food waste as much as possible, please indicate your intention to participate.
Date: Monday, 1st July 2024 Time: From 18:30 to 20:30 Location: Padova Congress Center Are you planning to attend the Welcome Reception ? (if not, click "Next")
You have the option to join with an accompanying person.
Join us for the EAS 2024 Conference Dinner in a typical Italian villa. Experience the unique charm of this historical place, where the centuries-old walls and lush gardens create a captivating atmosphere. Indulge in delectable Italian cuisine made with passion, surrounded by an ambiance that blends tradition and modernity. This is not just a dinner; it's a celebration of elegance and the timeless beauty of Italy. Join us for an unforgettable night in the heart of an Italian masterpiece.Date: Thursday 04 July 2023 Time: From 19:30 to 23:00 Location: Villa ContariniAre you planning to book a ticket for the Conference Dinner? (if not, click "Next")
Embark on an exhilarating and inclusive journey with the Astro Run – a memorable race (but not competitive) around the city of Padova. The course will be between 5 and 10 km, on green areas inside public parks and along the rivers around Padova. Whether you're a seasoned runner or prefer a more relaxed pace, this event is tailored for you. It is a chance to interact and forge new connections with fellow EAS 2024 participants. Brace yourself for a distinctive "social tour" that unveils Padova’s rich history and iconic landmarks. No worries about time constraints or competitive pressure – this event is all about relishing the experience.
This event is free of charge. Limited to 400 participants.
Date: Wednesday, 03 July 2024Time: in the evening - exact time to be confirmedPlace: around the city of Padova
Are you planning to join the Astro Run? (if not, click "Next")
Join us for an unforgettable gathering for EAS students at the picturesque Milcovich Park! Immerse yourself in the vibrant atmosphere under the sun of Padova. Enjoy the tunes of the skilled DJ at Milcovich Park, creating a vibrant atmosphere for a joyful gathering. Indulge in a variety of drinks and food from charming food trucks. Discover common interests, forge new friendships, and make lasting memories in this unique and welcoming setting.
Date: Tuesday, 02 July 2024Time: From 20:00 to 00:00Place: Arcella Bella, Milcovich Park
As you have selected one or two accompanying person ticket(s), we need to invoice those items on a separate invoice than the main one. Please kindly provide us with your personal address.
Please let us know should you have any specific allergy. If none of the options suit you, please do not hesitate to contact us at eas2024@kuonitumlare.com
As you organize your schedule for EAS 2024, we would like to highlight a convenient on-site lunch option to enhance your conference experience. To ensure that you have a hassle-free lunch break without leaving the conference premises, we offer the opportunity to pre-book a lunch bag, ready for you at the conference center. This not only saves you time but also enables you to participate in lunch sessions and network with fellow attendees without the need to rush outside for food. The EAS decided to collaborate with the official venue caterer “Chalet Banqueting”, who is offering you 4 lunch bag options per day: standard, vegetarian, vegan and gluten/lactose free menu.Have a look to the MENU here
Lunch bags must be ordered before 14 June 2024. No onsite sale will be available at the conference center. Prices inlude VAT.
Please select one lunch bag option per day.
Lunch bags must be ordered before 14 June 2024. No onsite sale will be available at the conference center.
Price includes VAT.
In order to be able to allocate suitable lecture rooms for each session, please advise which Symposia/Special Session/Lunch Session you would most probably attend. Please check on the Conference website for further details.
TERMS AND CONDITIONS OF ATTENDANCE AND PARTICIPATION TO HYBRID EVENTS
These are the terms and conditions (the “Agreement”) governing your participation in any KUONI TUMLARE CONGRESS owned and operated hybrid event, meeting, show, seminar or conference which combines a "live" in-person event with a "virtual" online component (the “Hybrid Event”). By registering for the Hybrid Event you agree to these terms, which form a binding legal contract between the Hybrid Event owner and host, KUONI TUMLARE CONGRESS (“KUONI TUMLARE CONGRESS” or “Owner and Organizer”) and the registered participant (“you” or “Participant”). If you are registering on behalf of another individual, it is your responsibility to ensure the person participating is aware of these terms and accepts them. By completing the registration on behalf of another individual you are warranting that you have made the Participant aware of these terms and that they have accepted these terms.
1.1 Access. Your registration entitles you to access to the Hybrid Event for which you have registered. Any and all other costs associated with your attendance shall be borne solely by you, and Hybrid Event shall have no liability for such costs.
1.1.1 Badges. Each in-person registered participant will receive a name badge upon arrival. For organizational and security reasons, we request that all participants and industry partners wear their badges at all times during the congress activities. Re-print due to loss of badges or due to misspelled names can be done at the registration desk at a cost of EUR 25 per badge (inclusive 22% Italian VAT).
1.1.2 Invitation letter for visa applications in-person participants. In-person participants may need a letter of invitation from the congress organizers in order to obtain a visa for entry into Italy. It is the sole responsibility of the participant to take care of any visa requirements.Participants who require an entry visa must foresee sufficient time for the visa application procedure. Participants should contact the nearest local Embassy or Consulate of Italy to determine the appropriate timing and conditions of the visa application.
This procedure is intended to assist in-person participants who need to obtain a visa or permission to attend the EAS Annual Meeting 2024 in Padova. It is not an official invitation covering fees and/or any other expenses or financial support from the congress.
Invitation letters will be sent separately after full payment of the registration has been received.
1.2 Use of Likeness. By participating in the Hybrid Event you acknowledge and agree to grant Hybrid Event the right at the Hybrid Event to record, film, live stream, photograph, or capture your likeness in any media now available or hereafter developed and to distribute, broadcast, use, or otherwise globally to disseminate, in perpetuity, such media without any further approval from you or any payment to you. This grant to Hybrid Event includes, but is not limited to, the right to edit such media, the right to use the media alone or together with other information, and the right to allow others to use or disseminate the media.
1.3 Hybrid Event Content. You acknowledge and agree that Hybrid Event, in its sole discretion, reserves the right to change any and all aspects of the Hybrid Event, including but not limited to, the Hybrid Event name, themes, content, program, speakers, performers, hosts, moderators, venue (for hybrid event), and time. Hybrid Event content shall be recorded by KUONI TUMLARE CONGRESS and will be accessible to paid Participants.
2.1 Limitations on Use. By registering for a KUONI TUMLARE CONGRESS Hybrid Events pass you agree not to sell, trade, transfer, or share your complimentary access link and/or code, unless such transfer is granted by the Organizer. By registering for a paid Hybrid Event Pass, you agree not to share, sell or trade your access. If KUONI TUMLARE CONGRESS determines that you have violated this policy, KUONI TUMLARE CONGRESS may cancel your access, retain any payments made by you, report you to law enforcement authorities, and ban you from future Hybrid Events.
2.2 Disruptive Conduct. You acknowledge and agree that Hybrid Event reserves the right to remove you from the Hybrid Event if KUONI TUMLARE CONGRESS, in its sole discretion, determines that your participation or behavior create a disruption or hinder the Hybrid Event or the enjoyment of the Hybrid Event content by other attendees.
2.3 Recording, Live Streaming, and Videotaping. Participants may not record or broadcast audio or video of sessions at KUONI TUMLARE CONGRESS Hybrid Events.
2.4 Unethical/Non-Compliant Business Practices. KUONI TUMLARE CONGRESS reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.
2.5 In addition to the requirements and prohibitions set forth in this Section 2, KUONI TUMLARE CONGRESS may also exclude any prospective participant from registering for or participating in any Hybrid Event, in KUONI TUMLARE CONGRESS’s sole discretion.
3.1 Payment. The payment of the applicable fee for the Hybrid Event is due upon registration. If such payment is insufficient or declined for any reason KUONI TUMLARE CONGRESS may refuse to allow you to access the Hybrid Event and shall have no liability in that regard.
3.2 Taxes. The fees may be subject to sales tax, value added tax, or other taxes and duties which, if applicable, will be charged to you in addition to the fees.
3.3 Final invoice will be sent by email to all the registered attendees, after the conference, at no charge.
3.4 Non or late payment. In case a payment has not been received within 14 days, the registration will be cancelled, and individuals must redo the registration procedure with the then current registration fee.
4.1 Registration Cancellation4.1.1All cancellations and changes are to be addressed to the congress secretariat in writing (eas2024@kuonitumlare.com) at any stage prior to or during the event. Changes which result in a partial or full refund are subject to a bank charge fee of € 15.00 per refund. All necessary refunds will be made after the conference (EUR).
* Until May 15th, 2024: 100% refund less bank charges (15€). * From May 16th to June 3rd, 2024: An administration fee of 50€ will be charged. Refund less bank charges (15€).* From June 4th, 2024 : no refund can be made. Please note that if you do not cancel and do not access the Hybrid Event, you are still responsible for payment. In no event shall KUONI TUMLARE CONGRESS be obligated to refund all or a portion of the registration fee. 4.1.2 Substitutions can be made at any time by contacting the congress secretariat in writing (eas2024@kuonitumlare.com), except for complimentary registration (if you have been invited to the conference).4.1.3 Changes in your registration. Participants have the flexibility of changing their registration from online to on-site or vice versa.
* Until May 15th, 2024: changes are free of charges * From May 16th to June 3rd, 2024: An administration fee of 30€ will be charged for any changes together with bank fee charge (15€) if a refund is needed. Any remaining balance must be settled.* From June 4th, 2024: An administration fee of 30€ will be charged for any changes. Any remaining balance must be settled. No refund can be made.
4.1.4 KUONI TUMLARE CONGRESS strives to provide you with the most productive and effective educational experience possible. If after attending the conference you feel there is some way we can improve, please provide us in writing with your comments on the evaluation form after the event. Should you feel dissatisfied with your experience and wish to request a credit or refund, please submit it in writing no later than 10 business days after the end of the Hybrid Event to: Kuoni Tumlare Congress, avenue des Morgines 12, 1213 Petit-Lancy, Switzerland.
We will evaluate individual complaints in a context of collective comments from the Hybrid Event. As speakers are confirmed months before the Hybrid Event, some speaker changes or topic changes may occur in the program. KUONI TUMLARE CONGRESS is not responsible for speaker changes but will work to ensure a comparable speaker is located to participate in the program.
4.1.5 If KUONI TUMLARE CONGRESS is prevented from carrying out its obligations as it pertains to the Hybrid Event you registered for as a result of any cause beyond its control, or such Hybrid Event cannot be conducted because of a software or issue with the hosting platform or due to acts of God, strikes, labor disputes, government requisitions, restrictions or war or apparent act of war, terrorism, disaster, civil disorder, epidemic or pandemic, curtailment or restriction on transportation facilities, or any other comparable calamity, casualty or condition (collectively a “Force Majeure”) KUONI TUMLARE CONGRESS shall have the right to immediately terminate the affected Hybrid Event without liability and shall be relieved of its obligations to Registrant. If the affected Hybrid Event is terminated due to a Force Majeure occurrence before the first day of the Hybrid Event, then KUONI TUMLARE CONGRESS will reschedule the affected Hybrid Event and your registration fee will be applied to the rescheduled Conference.4.2 Conference Dinner Cancellation Cancellation is subject to the entire Conference Dinner fee. The sale price is final. No payments will be refunded or refundable. Participants can transfer their ticket for Conference Dinner to someone else, if they cannot attend. This can be done by writing to the Conference Secretariat (eas2024@kuonitumlare.com) before 31 May 2024. Please note that if you do not cancel and do not attend Conference Dinner, you are still responsible for payment. In no Conference Dinner will happen shall KUONI TUMLARE CONGRESS be obligated to refund all or a portion of the registration fee.
5.1 Once you have completed your registration, you will receive your registration confirmation by email. Please ensure that your valid email is entered correctly on the registration form. Be sure to check your junk email box too in case any of your Hybrid Event email(s) are caught by spam filters.
5.2 You will receive essential information for registered attendees electronically at the email address and mailing address that are provided on your registration form.
5.3 In addition, you will also be added to the Hybrid Event participant list for notifications of future Hybrid Events.
5.4 If you would like to opt-out of any of these benefits, please do so during your registration or contact us via the secretariat email address.
EAS 2024 Code of Conduct
Code of conduct and conference guidelines
All payment are requested to be made in EUROS. Kuoni Tumlare accepts payments by Mastercard, VISA, AMEX and bank transfer.Should you have any problem with your credit card, please contact us at eas2024@kuonitumlare.com
After processing your payment, please wait until the site redirects you back to the “Thank You” page. You will receive a confirmation email a few minutes after you submit your payment, in case you don’t receive it, please contact us at eas2024@kuonitumlare.com
We thank you for registering to EAS 2024 Annual Meeting and wish you a good journey with us. You will receive a confirmation by email in a few minutes (check your spam). Please make sure to add the following email address to your whitelist or “approved senders” list to ensure delivery of all our future messages: eas2024@kuonitumlare.com Please contact us if you do not receive any confirmation by email.FOLLOW US ON
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* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * * *ORGANISE YOUR ACCOMMODATION !We encourage you to secure a hotel room in Padova using HotelMap, the official partner of Kuoni Tumlare Congress.Do not wait to book your hotel, as July is peak season. Many travelers heading to Venice often opt for hotels in Padova for their affodability. Book your accomodation now, to ensure availability and favorable rates.
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