Data Processing Consent All companies of the Kuoni/Tumlare and Europamundo group of companies are owned and controlled by Kuoni Travel Investments Ltd which has its registered offices at 2 Elias-Canetti Street, CH-8050 Zürich, Switzerland (the “JTB Europe”). JTB Europe is part of the group of companies owned and controlled by JTB Corporation which has its registered offices at 2-3-11 Higashi-Shinagawa, Shinagawa-ku, Tokyo, Japan (the “JTB”). The JTB Europe group of companies and JTB group of companies offer travel and destination management services worldwide . This Privacy Notice is issued to you, Data Subject, on behalf of the JTB Europe and JTB Group and all their affiliates (jointly, “we” and “us”), which control and process your personal data in the way described below.
As per General Data Protection Regulation (Article 9(1) and (2) GDPR), we require your explicit consent for access and use of following sensitive personal data:
- Dietary Requirements
- Physical Handicap
Contact Details Data Controller Physical Address: Kuoni Travel Investment, Elias Canetti-Street 2, 8050 Zürich, Switzerland
Contact Data Protection Officer If you require assistance or further information about how your personal data is used by us then contact our Data Protection Officer via email: dpo_congress@kuoni-congress.com
Purpose of processing of Personal Data Your Sensitive Personal Data will be processed in order to fulfil our and your legitimate interests (Article 6(1)(f) GDPR) and for the provision to you of following services:
- Conference Registration
- Booking of Workshops
Your Sensitive personal data may be converted into statistical or aggregated data which cannot be used to identify you and then used to produce statistical research and reports. This aggregated data may be shared and used in the ways described above.
3rd Parties Receipients We may share your personal data with companies within the JTB Europe and JTB group of companies as well as with other companies who may be located within or outside the EEA. Where a company is located outside the EEA, we have implemented Standard Contract Clauses to oblige the company to use your personal data fairly and legally.
These companies can be:
- The Organizing association
- Our sofware provider
- Video platforms
- Our authorized e-commerce partner (for processing your credit card payments)
- Responsible authorities, bank, fiscal office, tax consultant, service providers
- Online mailing providers
Photos/Videos By registering to attend congress, you grant permission to the organizing society and Kuoni Congress to use photos/films taken from your presence by our official photographer onsite during the meeting for marketing purposes (event reporting, promotion of follow-up events & self-marketing). Sessions may be recorded, and speakers participating in such recorded sessions shall be entitled to receive a copy of the respective recording and shall be permitted to share it through their own professional and communication channels. If you do not want to have any photos/video taken of you published, you may contact us at any time.
How long will your Personal Data be stored? We keep your personal data as long as there is a statutory or legal requirement to do so or in order to provide the aforementioned services to you. For accounting or auditing purposes we may retain your personal data for a period of time after our direct business dealings have ended.
We store your personal data on systems located within the European Economic Area (EEA), which comprises the Member States of the EU, Norway, Iceland and Lichtenstein, as well as outside the EEA .
Furthermore, we may share your personal data with companies within the JTB Europe and JTB group of companies as well as with other companies who may be located within or outside the EEA. Where a company is located outside the EEA, we have implemented Standard Contract Clauses to oblige the company to use your personal data fairly and legally.
Right to withdraw Consent As a customer you have a number of rights among them: the right to request access to your personal data, to have it corrected or deleted, and the right to object to our processing of your personal data. For further information on these rights please refer to our Privacy Policy. https://www.kuoni-congress.com/privacy-policy/ If you are not completely satisfied with how personal data request was handled then you may contact your local Data Protection Supervisory Authority.
